Company Information

Year Founded

1993

Specializes in the Medical Software Market

Yes

Ongoing Update Service Available

Yes

Data Conversion Services Available for Migrating to New System

Yes

Staff Training Services Available (remote training and onsite training)

Yes

Onsite and Telephone Support Services Available

Yes

Founders are still with the Company

Yes

Custom Programming Services Available

Yes

Free Systems Engineering Advice

Yes

Technology Issues

Windows-based Software

Yes

32-bit Software

Yes

Runs on Microsoft Windows '95 or '98 or ME

No

Runs on Microsoft Windows NT or 2000 (recommended)

Yes

Supports Laser and Ink-Jet Printers

Yes

Supports High-Resolution Color Monitors ( 800x600 minimum resolution)

Yes

Relational Database System

Yes

Modern Industry Standard Tools used for Database and Programming

Yes

Modern Object Oriented Design Methodologies used for Programming

Yes

Networkable Software

Yes

Maximum Number of Workstations Supported - Unlimited

Yes

Easy-to-Use Mouse Driven - Point & Click Design

Yes

System can be called by Remote Control Software for Remote Support or Control by a Remote User

Yes

Easily Expandable and Upgradeable

Yes

Basic System Issues

Multiple Office Accounts

Yes

Line Item Accounting

Yes

Multiple Physicians

Yes

Line Item Resubmission

Yes

Unlimited Number of Fee Schedules

Yes

Search on SSN Field

Yes

Send Statements to Patient's Primary Address, Secondary Address, Responsible Party or Guarantor

Yes

Maintains History of each Patient's Previous Carriers for Proper Claim Billing when Resubmitting older Claims

Yes

Supports Medicare PIN Suffix for Groups

Yes

Toolbar Navigation for Selecting Sections of the Application

Yes

Menu bar Navigation for Selecting Sections or Features of the Application

Yes

Multiple Optional Modules Available

Yes

Software Auto-Update Feature - automatically updates software on all workstation from updated master files on Server

Yes

Supports Multiple Sets of Tables (or databases)

Yes

Multi-Tasking

Yes

Ledger Style Transaction Entry

Yes

Patient Information

Easy to Enter/Change Information

Yes

Easy to Use Tabbed Patient Information Form

Yes

Selection Lists Available by Pointing to Field and Clicking Right Mouse Button

Yes

Displays Initial Balance, Patient Balance, and Insurance Balance

Yes

Automatically Generates Patient Number

Yes

Patient Number can be Specified by the User

Yes

Automatically Checks for Duplicate Social Security Number during Data Entry

Yes

Does not Permit Duplicate Patient #s

Yes

Supports Secondary Address for Patient

Yes

Keeps Contact Information on Patient's Closest Relative

Yes

Default Diagnosis for Patients with Chronic Problems

Yes

Supports an Alternate Patient ID

Yes

Keeps Track of Insurance Coverage Range of Dates

Yes

Supports Primary and Secondary Insurance Carriers

Yes

Maintains Patient Co-Payment and Deductible Amounts

Yes

Patient Memos

Yes

Patient ID Photograph Field (displays photograph of patient)

Yes

Credit Card Information

Yes

Fields for E-mail, Pager and Fax Telephone Numbers

Yes

Patient Finding Tool to Assist in Locating Patients

Yes

System Codes

Procedure Codes - use CPT or an internal office code that points to a CPT

Yes

Group Procedure Codes into Several Category Codes for Reporting

Yes

Supports 2 Category Code Fields

Yes

Associate a Recall Notification Letter & Number of Months before Recall for given Procedure Codes

Yes

Keep track of Medicare Allowed Amount per Procedure Code

Yes

Default Modifier, TOS, and POS per Procedure Code

Yes

Procedure Code can be set to "Inactive" for Continued use on Resubmissions

Yes

Diagnosis Codes - use ICD-9 or an internal office code that points to an ICD-9

Yes

Diagnosis Code can be set to "Inactive" for Continued use on Resubmissions

Yes

Responsible Party Codes - for billing a party other than the Patient

Yes

Payment Codes - for defining the reason for a payment or adjustment

Yes

Office Account Codes for keeping track of multiple offices or profit centers

Yes

Carrier Codes with Separate Plans for Identifying Insurance Carriers with Multiple Plans

Yes

Carrier Notes for a given Carrier can be entered, then viewed at time of Charge

Yes

Posting (system notifies the user that a carrier note is present)

Yes

Carrier Codes Supports Capitated Carriers

Yes

Capitation Codes are used to Identify Capitated Carrier/Physicians

Yes

Combinations and the Procedures affected by the Capitation Contract

Yes

Physician Codes - with the Medicare & Medicaid Provider #s and UPINs

Yes

Specific Carrier Provider # Support on Physician Codes

Yes

Referring Physician Codes - with UPINs

Yes

Classification Codes - for grouping Patients under a given Class for Fee

Yes

Assignment and Reporting Purposes

Yes

Hospital Codes for Identifying Facilities where Services are Rendered

Yes

Supports Listings of Modifiers, TOS, and POS Codes

Yes

Cluster Codes - Enter multiple Procedure and Diagnosis Codes with a Single

Yes

Security Features

Usage Log - Tracks User Access & Activity

Yes

Security Manager for Restricting Access to Sections & Features of the System

Yes

All Transactions are Stamped with the User ID

Yes

System Watchdog - Monitors the system for financial, procedural, and technical

Yes

Warning signs and alerts a specific user to critical situations.

Yes

License Manager - Allows the administrator to choose which computers will run the client-license software.

Yes

Users must Log in using User ID and Password

Yes

Transactions

Online Patient Ledger shows Patient Transactions (Charges, Payments, Adjustments, Etc.)

Yes

Generate Single Walk-Out Statement Directly From Patient Ledger Screen

Yes

Generate Single HCFA-1500 Directly From Patient Ledger Screen

Yes

Easy-to-Use Charge Entry Screen

Yes

Ability to Hold Charges

Yes

Ability to Allow Modification of Transactions for a given # of Days after Posting

Yes

Ability to Prohibit the Modification of Transactions after Posting

Yes

Enter, Apply, and Refund Deposits (for example: deposits towards surgery)

Yes

Charge entry can include Prior Authorization # for Insurance Billing

Yes

Tracking of Routing Slips by Charge Entry

Yes

Ability to Tag Charges for Reporting

Yes

Important Patient, Insurance, & Balance Data Available from Charge Entry

Yes

Allows Override of Standard Charges produced by Fee Schedules

Yes

Charge Notes can be entered at Charge Entry

Yes

When Posting Payments System keeps Track of Total Check Amount Received from Payor, and Payments being Posted are subtracted from it.

Yes

Point & Click Selection of Items for Line Item Payment Posting

Yes

Can Keep Track of Initial Balances from a previous System

Yes

Keeps Track of Patient and Insurance Payment Responsibilities

Yes

One Button Assigning of 80% or carrier specified % of Medicare Allowed Amount to Primary Carrier

Yes

One Button Assigning of 100% of Remaining Balance to Secondary Carrier

Yes

Ability to Close and Reactivate Charges

Yes

Ability to Enter Payment Notes during Payment Posting

Yes

Unlimited Number of Transactions per Patient

Yes

Ability to handle Retail Charges

Yes

Automatically computes Sales Tax on Taxable Retail Charges

Yes

Batch Payment feature for posting payments in batches

Yes

Sales Tax defined per Office Account

Yes

Assign Existing Deposits to Charges

Yes

Intelligent Billing - a series of features that assist in preventing billing errors. (Makes sure the codes entered exist; warns user of trying to close an account with an active balance; when posting charges, line items can be automatically sorted in order of highest dollar amount; and more...)

Yes

Superbill Generator (Encounter Forms or Routing Slips)

Built-In Superbill Designer

Yes

Ability to use Microsoft Word for Superbills

Yes

Prints Superbills on Blank Paper

Yes

Print Superbills over a given Range of Dates from Entries in the Optional Appointment Scheduler

Yes

Print Superbills for given Patient Numbers

Yes

Print Blank Superbills for Patients not yet Registered

Yes

Assigns Unique Sequence # to every Superbill Printed

Yes

Maintains a log of all Superbills generated

Yes

Supports a Different Superbill Design for Each Office Account or for Each Patient
Class Code. (By assigning Class Codes to groups of carriers you can generate superbills
that contain only the procedures covered for those carriers.)

Yes

Statement Generator

Supports Laser Printers

Yes

Maintains a log of all Statements generated

Yes

Customized Messages on Statements with Charges that are 0-30, >30, >60, 90, >120 Days Late

Yes

Customized Common Message that Appears on all Statements

Yes

A Customized Message that prints for each Class Code

Yes

3 Message Levels allow you to Select the Level of Intensity of your Messages. For example: Nice, Neutral, Nasty.

Yes

Statements Support Windowed Envelopes

Yes

Label Generation for Statements

Yes

Walk-Out Statement Generation for Immediate Billing of Services just Rendered

Yes

Statements printed on Blank Paper

Yes

Flexible Statement Generation Criteria and Statement Options

Yes

Statement Batches are logged and can be used to re-generate prior Statement batches, or as templates for new batches.

Yes

Ability to Generate a Statement for a Single Patient

Yes

The Ability to Block out the Generation of Statements for a Given Patient or a Group of Patients with a Specific Patient Classification

Yes

Reports

Over 50 Reports

Yes

Reports can be Displayed on the Screen just as they would Appear on Paper

Yes

Supports Color Printers

Yes

Reports can be Exported to Lotus 123, Excel, Word and other Windows Applications

Yes

Reports can be E-Mailed Directly to Another User

Yes

Most Reports are Generated for each Office Account

Yes

Enterprise-Wide Reports are Available for Reporting over all Office Accounts

Yes

Ability to Alter or Change the Format of Existing Reports

No

Detailed Patient Ledger Analysis Report

Yes

Procedure and Diagnosis Analysis Reports

Yes

Daily Auditing Reports

Yes

Aged A/R Balance Reports

Yes

Insurance Specific Reports

Yes

Patient Specific Reports

Yes

Referral Physician Reporting

Yes

Yearly Analysis Reports

Yes

Procedure & Diagnosis based Reports

Yes

Open Charge Analysis

Yes

Managed Care Reports - (to assist in contract negotiations)

Yes

Generates Address Labels for Patients

Yes

Patient Mailing List Wizard - prints patient address labels under user defined selection criteria. (addresses can also be exported to word processors & spreadsheets)

Yes

Email List Generation via Patient Mailing List Wizard (allows you to copy and paste email lists into email software (like Microsoft Outlook))

Yes

Generates Address Labels for Insurance Carriers

Yes

Generates Address Labels for Referring Physicians

Yes

Define your Commonly Used Reports for Quick Report Selection

Yes

Mail Merge with Word Documents

Yes

Other Business Analysis Tools in Addition Reports

Marketing Analysis Module (for practices that use pro-active marketing for attracting new patients)

Yes

Recall System

Prints Recall Notification Letters for a given Range of Upcoming Dates

Yes

Supports Multiple Recall Documents (or form letters)

Yes

Recalls can be added by specifying Recall Date, Patient #, Document Name, and Office Account

Yes

Labels can be Generated for Recall Notices

Yes

Insurance Claim Generation

Supports HCFA-1500 (12-90)

Yes

Supports HCFA-1500 Medicare for several states

Yes

Support for UB-92

No

Supports Laser Printers

Yes

Supports Dot-Matrix Printers

Yes

Disable Claim Generation for Individual Patients

Yes

Claim Generation Acknowledgement Feature for preventing the Unwanted Generation of Previously Generated Claims

Yes

Single Claim Generation

Yes

Multiple Claim Generation with Powerful Selection Criteria

Yes

Retention of Claim Information for Resubmission

Yes

Resubmission of Entire Claim or Individual Line Items

Yes

Claim Acknowledgement Feature for Preventing Unwanted Reprinting of

Previously Generated Claims

Yes

Direct Medicare & Medicaid E-Claim Transmissions via Optional NSF
E-Claims Module (only available in certain states)

Yes

Included Support for E-Claims to Clearinghouses via Print Image Format

Yes

Optional Electronic Claims Remittance Module for Automatic Data Entry of Remittance Information (only available in certain states)

Yes

Referring Physician ID can be defined for UPIN, Provider #, Medicaid Provider #, or License # as Determined by each Insurance Carrier

Yes

Referral Tracking

Referral Tracking for Primary Care Physicians

Yes

Referral Tracking for Specialists

Yes

Referral Source Category Tracking (for offices that use pro-active marketing techniques to attract new patients)

Yes

Other Features

Products and Medication Tracking and Generating

Yes

Fee Changing Tool for modifying fees across all procedures in accordance with a user-defined formula.

Yes

Data Backup & Restore Feature

Yes

Support for Dymo LabelWriter label printers for printing individual Patient Chart Labels, Address Mailing Labels, & Appointment Cards.

Yes

Patient Tickler System - provides users with day-by-day patient specific tickler information (or patient "to do list")

Yes

Built-in Network Performance Tool

Yes

Custom Report Launcher

Yes

Help Systems and User Support Aids

Hypertexted Help

Yes

Active Help System - VideoHelp show you exactly how to perform a function by walking you through the process

Yes

View Last Update - Displays an explanation of recent enhancements & changes

Yes

Training Mode - Allows new users to practice on the system without affecting the "real" data

Yes

Appointment/Resource Scheduler

Multi-Resource Scheduling (Physicians, Nurses, Rooms, Equipment, Etc.)

Yes

Integrated Appointment Scheduler

Yes

Maintains Office Hours for Each Resource

Yes

Supports Variable Length Appointments

Yes

Patient Data is Inserted Automatically if Patient # is Entered

Yes

Finds Next Available Appointment

Yes

Appointment Status (including Confirmed, Cancelled, etc.)

Yes

Appointment Types (defines type of appointment, including default duration)

Yes

Set appointment slots for specific appointment types

Yes

Color code appointment slots, appointment types, and/or individual appointments

Yes

Point-and-Click Scheduling Interface - (just point and click to schedule an appointment, move an appointment, reschedule an appointment, etc.)

Yes

Navigational Calendar for Locating a Date

Yes

User Specified Viewing Intervals

Yes

Supports Scheduling for Multiple locations

Yes

User can specify what data to display in appointment time slot

Yes

Allows for multiple recursive appointment slot patterns - (this is used for specifying physician hours, room hours, etc.)

Yes

Supports Surgical Appointments

Yes

Unavailable time is displayed in dark gray as reserved or scheduled block

Yes

User-Specified Reason Codes to explain cancellations

Yes

Prints Appointment List Report for any resource(s) and range of dates

Yes

Prints Appointment Detail Report for any resource(s) and range of dates

Yes

Copy, Move, and Paste Appointments

Yes

Finds all Upcoming Appointments for a given Patient

Yes

Appointment Reports include: Appointment List, Appointment Details, Appointments over Time, Appointments over Time with Notes, and more.

Yes

Reports can be exported to other Windows applications such as Word

Yes

Scheduler Integrates with Superbill Generator

Yes

Time Blocking for Meetings, Vacations, Etc.

Yes

Scheduler Security Levels for Users include: "No Access", "View Only", "Edit", and "Setup".

Yes

Tracks User that made appointment and the user that last modified it

Yes

User-Defined Appointment Related Field

Yes

Unlimited Number of Views

Yes

Unlimited Number of Resources

Yes

Wait List for Patients Waiting for an Opening in the Scheduler

Yes

Custom Color designer for creating custom colors for your Appointment Types

Yes

User defined Patient Alerts can pop up when making an Appointment

Yes

Support for Printing Appointment Card for patient using optional Labelwriter Printer

Yes

Mail Merge with Word from Scheduler

Yes

Marketing Analysis

Tracks Marketing Expenses

Yes

Tracks Referral Sources

Yes

Marketing Analysis Reports and Graphs

Yes

Laboratory Records

Stores and Retrieves Patient Lab Record Items

Yes

User Configurable - Can be configured for several specialties

Yes

Miscellaneous

Optional Custom Report Software (Crystal Reports)

Yes